Property Tax Assistant

Property Tax Assistant

Property Tax Compliance

Position Summary

Provide administrative support to the Compliance Analysts, Sr. Compliance Analysts, Supervisors, Managers, and Directors in the personal property compliance process.

Why are long tenure and low turnover rates the norm at DMA? When you are an employee-owned company, you are all about your employees, and here is proof:

•                    2022 Great Places to Work Certified (2nd straight year!)

•                    Employee Stock Ownership program eligibility begins on day ONE of employment. Designed for employees to accumulate additional income for retirement and to enhance interest in DMA’s success.

•                    COMPANY PAID Maternity & Paternity Leave. 2 weeks paid at 100% for primary caregiver/secondary caregiver and 10 additional weeks paid at 100% for the primary caregiver.

•                    Generous PTO package starting at a minimum of 15 days per year, 2 paid floating holidays, and 1 day of paid volunteer time off.

•                    Multiple benefit plans including Traditional PPO and 2 High Deductible Plans, eligible on day one of employment – NO WAITING PERIOD. The company contributes a minimum of $500 towards the HSA account for the High Deductible Plans.

•                    Leadership team invested in the development, success, and happiness of our employees.

•                    “Live and work like a DMA Employee-Owner”: We focus on work/life balance, mental health, and the overall wellness of our employees.

Essential Duties and Responsibilities

•                    Perform property tax data entry into PTMS, OneSource, PowerPlan, and DMA’s internal software PTCA

•                    Sort and distribute incoming mail to the appropriate individuals

•                    Create folders and file tax renditions

•                    Manually prep all tax renditions as directed by the analysts

•                    Create and seal mailers to be given to the mail clerk for mailing

•                    Log certified numbers into PTCA for tax return filings and tax bills

•                    Contact taxing authorities to request information

•                    Assist with filing of extension requests and updating PTCA accordingly

•                    Copying and scanning of Returns, Renditions, Notices, Tax Bills, Work papers, etc.

•                    Breaking out and renaming scanned documents to be placed in client folders that will be uploaded to DMA’s web portal

•                    Ensure all applicable returns/renditions/tax bills and remittances are printed, matched, scanned, and mailed promptly

Non-Essential Duties and Responsibilities

•                    Preparation of tax payments on behalf of clients for jurisdictional liabilities by assigned due date

•                    Compare preprinted rendition information to PTMS and update the system as needed

•                    Assist Analysts in preparation of exception reports

•                    Assist Analysts and Supervisors in addressing client inquires

•                    Perform other duties as assigned

Education and Qualifications

•                    High School Diploma or equivalent required

•                    0-2 years’ office or administrative experience preferred

•                    Intermediate knowledge of Microsoft Word and Excel

•                    Familiarity with database entry with a high level of attention to detail and accuracy of data entry work

•                    Strong verbal and written communication skills

•                    Ability to multi-task and meet required deadlines

•                    Organization and the ability to excel in a fast-paced environment

•                    Ability to work overtime as required; overtime is expected to be an average of 5-10 hours per week during the months of January-May *Overtime is never guaranteed and is based upon client workload

By applying to this job, you agree that we can text you (standard rates apply).